Registration Guidelines

Registration Guidelines

All participants have to register via the Online Registration Form. Please read the instructions below carefully. 

Each participant will receive a registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the registration number and participant’s name included in payment details.  

First-time users should create a new account first. The registration is not linked to the EELA website member area, therefore, a separate, new password is required. 

Online registration will be closed on 16 May 2019. 

Registration Fees 

Fee 

Early Bird Registration 
until 28 February 2019 

Regular Registration 
from 1 March 2019 

Member Delegate 

750 EUR 

850 EUR 

Accompanying Person 

150 EUR 

150 EUR 

All above fees include local VAT 20 %. 

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date, the later fee will be automatically applied.
Unpaid or partially paid registration will not be considered as valid until fully paid.
All registration deadlines are applicable considering the local time (CET/CEST).  

Registration Fee Includes 

  • Admission to all sessions 
  • Coffee breaks and lunches 
  • Admission to Welcome cocktail 
  • Admission to Gala dinner 
  • Walking tour of Old Town of Tallinn 
  • Certificate of attendance 
  • EELA 2019 mobile app (free download) 

Accompanying Person Fee Includes 

  • Admission to Welcome cocktail 
  • Walking tour of Old Town of Tallinn 
  • Admission to Gala dinner 

Onsite Registration 

Please note that on-site registration will not be possible.  

Social Programme

All participants are kindly asked to re-confirm or pre-register for the following events via the Online Registration Form, in order to be able to attend. 

Walking Tour of Old Town of Tallinn
Thursday, 23 May 2019 (17:30-18:45) 
Tickets: Included in the registration fee 

Welcome Cocktail 
Thursday, 23 May 2019 (19:00-22:00) 
Tallinn Creative Hub
Tickets: Included in the registration fee 

Gala Dinner 
Friday, 24 May 2019 (20:00–02:00) 
Seaplane Harbour | Estonian Maritime Museum 
Tickets: Included in the registration fee 

5-hour Minivan Tour inclusive lunch 
Friday, 24 May 2019 (10:00 – 15:00) 
This 5-hour minivan tour covers the romantic Kadriorg and Pirita neighbourhood and the fascinatingly dilapidated Kalamaja seaside area. 
Tickets: 70 EUR 

Paldiski Tour 
Saturday, 25 May 2019 (13:00-17:00) 
The tour includes visit Keila-Joa waterfalls, Keila-Joa manor house, a quick stop on a lime stone cliff and much photographed Rummu quarry. 
Tickets: 50 EUR 

More details to be found here.   

Confirmation 

Each participant will receive the registration overview and email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form. 
Each delegate registration needs to be verified as to the membership validity – confirmation of verified registration will be provided in written once verification is finalised.

Payment 

All fees should be paid in EUR (€), free of all bank charges. 

By Bank Transfer 

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer. 
The payment by bank transfer is available until 3 May 2019. After this date, all payments can be done only by credit/debit card. 
Payments received without such details (name, Registration Reference Number) cannot be identified. 

Beneficiary 

CZECH-IN s.r.o. 

Beneficiary address 

5. května 65, CZ-14021 Prague 4, Czech Republic 

Bank 

KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic 

Account number 

51-0903490207/0100 

IBAN 

CZ5901000000510903490207 

SWIFT/BIC 

KOMBCZPPXXX 

Online Payment by Credit/Debit Card 

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again. 

Online Payments Service Providers: GP webpay  

Accepted Credit/Debit Cards 

  • Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.Click here to learn more about online payments security.  

Final Invoice 

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact info.eela2019@c-in.eu to ask for your receipt. 

The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee. 

Cancellation / Refund Policy

Cancellation of Registration 

  • Until 20 March 2019  20 EUR administrative fee will be deducted from all refunds 
  • From 21 March 2019 until 23 April 2019 - 50% of the fee will be refunded 
  • From 24 April 2019 - no refund can be processed 

General Cancellation Conditions 

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone 
  • Requests for refunds made after 4 June 2019 will not be considered 
  • For any change of name, a fee of 20 EUR will be charged 

Group Registrations 

Group registrations can be processed online. All of the registrations have to be covered under one payment. 
When registering more than one person under one company identity/invoice, please contact info.eela2019@c-in.eu to determine the preferred invoicing setting. 

Insurance 

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance. 

Data Privacy and Security 

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. 
 
We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. 

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by emailor phone +420261174301. 

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