REGISTRATION GUIDELINES

The conference registration is closed. The maximum capacity has been reached.

To apply for a spot in the waiting list, please fill in this form.

If you already registered but you have not booked or need to change accommodation, please contact us at registration23@eela.org .  

If you need to check your current registration or final invoice please log in to the Online registration portal.

All participants must Create an Account and register via the Online Registration Form unless they created an account in the last two years. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to an institution with high security and privacy settings as the email may be transferred to junk folders.  

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details. 

Contact Information 

For any questions you may have relating to registration please don’t hesitate to contact the EELA Conference Secretariat at registration23@eela.org 

Online registration will be closed on 1 June 2023 or after filling the capacity of 500 delegates. 

REGISTRATION FEES 

All the above fees include a local VAT of 19 %. 

All registration deadlines are applicable considering the local time (EET). 

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. The latter fee will be automatically applied if your payment is not received in due time. 

Unpaid or partially paid registrations will not be considered valid until paid in full. 

Registration Fees Include: 

• Admission to all sessions 
• Coffee breaks and lunches 
• Admission to Welcome Cocktail 
• Admission to the Gala Dinner 

Accompanying Person Fees Include: 

• Admission to Welcome Cocktail 
• Admission to the Gala Dinner 
• Full day tour – Friday, 9 June 2023  

Onsite Registration  

Please note that on-site registration will not be possible.   

Social Programme 

Stylish Rooftop Welcome Cocktail

Thursday, 8 June 2023
Place: Aria TNB
Tickets: Included in the registration fee 

Classical Gala Dinner 

Friday, 9 June 2023
Place: The Palace of Parliament
Tickets: Included in the registration fee 

Morning Jogging 

Saturday, 10 June 2023 (8:00 – 9:00) 

Meeting Point: conference venue Radisson Blu Hotel
Tickets: Included in the registration fee 

TECH Experience in a multifunctional and unconventional space VR and AR experience

Saturday, 10 June 2023 (8:00 – 9:30) 

Meeting Point: conference venue Radisson Blu Hotel
Tickets: Included in the registration fee 

Urban Coolish Party by the Lake  

Saturday, 10 June 2023 (starting at 21:00)
Place: KONG Restaurant
Price: 85 EUR/person 

Tours  

Thursday, 8 June 2023 

1. Tour: BUCHAREST HALF-DAY TOUR WITH LUNCH – Panoramic City tour, Village Museum, Old Town, Lunch (10:00-15:00)

Price: 87 EUR/person   

2. Tour: BUCHAREST HALF-DAY TOUR – Panoramic City tour, Ceausescu’s Mansion, Old Town (13:00-17:00)

Price: 75 EUR/person   

3. Walking Tour: BUCHAREST WALKING TOUR – Old Town (16:00-18:30 arrival to welcome cocktail venue Aria TNB)

Price: Free of charge 

Friday, 9 June 2023

FULL-DAY TOUR WITH LUNCH – BUCHAREST – SINAIA (Peles Castle) – BUSTENI (Cantacuzino Castle) – BUCHAREST

Saturday, 10 June 2023 

1. Tour: BUCHAREST HALF-DAY TOUR – Panoramic City tour, Village Museum, Old Town (14:00-18:00)
Price: 60 EUR/person

2. Tour: BUCHAREST HALF DAY TOUR guided tour of the PALACE OF THE PARLIAMENT, the 2nd largest administrative building in the World after the US Pentagon (14:30 – 17:00)
MANDATORY FOR ALL ATTENDEES: Please bring your ID card with you, otherwise you won’t be allowed to access the Palace!
Access is permitted only with a valid national identity card (ID card or passport). No other forms of identification will be accepted!
Price: 57 EUR/person

Group registration 

When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting. 

Accommodation 

For more information about accommodation click here. 

Confirmation 

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here.  

Payment Details 

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side. 

Registration fees are collected on behalf of EELA by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. 

Online Payment by Credit/Debit Card 

The preferred method of payment is payment by card online via our secure payment gateway: 

WORDLINE – Payment Solution by WORDLINE Services.   

Online payments service provider – WORDLINE. 

Accepted Credit / Debit Cards 

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online portal and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway. 

By Bank Transfer 

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.   

Payment by bank transfer is available until 18 May 2023. After this date, all payments can only be done by credit/debit card. 

Final Invoice 

• The final invoice will be available for download from the Online registration portal in April, after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the EELA Conference Secretariat. 
• The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details) 
• Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee. 

Cancellation Policy 

Cancellation of Registration 

• Until 12 May 2023 – 80 % of the fee will be refunded (20% administrative fee) 
• From 13 May 2023 until 10 June 2023 – no refund 

General Cancellation Conditions 

• All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone. 
• For any change of name, a fee of 20 EUR will be charged. 

Cancellation of other bookable items

Until 8 May 2023–a 20 EUR administrative fee will be deducted from all refunds

From 9 May 2023 –no refund can be processed

Change of other bookable items

Regarding the change of bookable items please contact the Secretariat

A fee of 20 EUR will be applied depending on the type of change.

Insurance 

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance. 

Cancellation or Modification of the Meeting Due to Force Majeure 

We are very confident that the development of the Covid-19 pandemic will allow us to have a great conference and that health & safety restrictions will be very limited. We are also very optimistic that travel arrangements shouldn’t be a problem this summer. But of course, we cannot exclude that we will have to cancel the event in the case statutory law is preventing members to travel to Bucharest or if binding restrictions make it impossible or impractical to hold the conference as a live event. We also reserve the right to impose certain health & safety-related requirements on participants in line with local law and international practice, such as vaccination requirements, the requirement to get tested, or the mandatory wearing of masks. We will inform you about such requirements nearer to the event, but we recommend strongly that all of you who are not prevented to do so for medical reasons get vaccinated against Covid-19 in line with the newest applicable health recommendations of your government and of the government of Romania The more participants are up to date with their personal vaccination program the more likely we will avoid unnecessary complications. 

Each of the recommended conference hotels has its own cancellation policy which can be reviewed in the registration info pack. EELA will not be responsible for any cancellation costs regarding hotel bookings and other travel arrangements. As has been our practice in the past we will be generous regarding the reimbursement of the conference fee in case of individual cancellations if they occur at least one month prior to the event. In case of later individual cancellations and in case of a cancellation of the entire event by EELA due to events connected with the Covid-19 pandemic or in case of a force Majeure situation, we also aim to reimburse members but do reserve the right to charge a break-up fee to compensate EELA for all or a part of the overall cancellation costs. 

Data Privacy and Security 

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. 

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal that is fully GDPR compliant. 

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection, and GDPR in general by email or phone at +420 296 219 600.