ACCOMMODATION GUIDELINES 

Rooms at special rates are being held for the EELA 2023 delegates in The Marmorosch Bucharest, Radisson Blu Hotel Bucharest, InterContinental Athénée Palace Bucharest, Grand Hotel Continental, Novotel Bucharest City Centre. 

Online hotel reservation is a part of the registration form. 

** 7.6. and 10.6. change of price to 332 EUR SGL/ 331 EUR DBL  

Room rates are indicated in Euro (€) per room/per night based on room category. 

Rates are inclusive of breakfast, VAT of 9% and local tax. VAT is subject to change and as a result, room rates may increase in line with any change in applicable tax. 

Free Wi-Fi connection is available in all rooms. 

Rooms are being allocated on a first come, first-serve basis. Timely reservation is highly recommended. 

To secure the special rate a reservation via the EELA website and registration system needs to be done. The actual hotel room can be reserved during the online registration process (alternatively, you can re-enter the online registration form at any stage later to add your hotel booking to your already existing registration). 

Online registration is available to registered delegates only. 

Accommodation Terms & Conditions 

Payment Conditions 

Full prepayment upon reservation is required to guarantee the room. The payment can be made via credit/debit card online or by a bank transfer. 

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank as to any possible charges from their side. 

All incidentals/extra charges (mini-bar, phone, room service etc.) must be settled by the guest directly with the hotel upon departure.  The hotel will demand a credit/debit card guarantee from all guests upon arrival. 

Payment by Bank Transfer 

All payments will be accepted until 2nd June 2023. 

Please do not send any payments by bank transfer without the Registration Number and participant’s name included in payment details. 

Beneficiary   CZECH-IN s.r.o. 

Beneficiary address 5. května 65, CZE 140 21 Prague 4, Czech Republic 

Bank address Komerční Banka a.s., Na Příkopě 33, Prague 1, Czech Republic 

Account number 51-0903490207/0100 

IBAN CZ5901000000510903490207 

SWIFT/BIC KOMBCZPPXXX 

Payment Reference Name, Surname and Registration number 

A full payment free of any bank charges must be received by C-IN. 

Online Payment by Credit/Debit Card 

In case of rejected online credit/debit card payments, the delegate is recommended to log into the Online Registration Form and try to process the booking and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the booking can be processed again. 

Online payments service provider: WORLDLINE 

Accepted Credit / Debit Cards: 

All online payments are processed via Worldline secure connection. Worldline conforms to international standards and meets the strictest safety requirements of the MasterCard Secure Code and is Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure, and they ensure maximum payment security. 

Cancellation/ Change of Reservation: 

Changes or cancellations must be notified in written form by email to C-IN; requests made by phone call will not be accepted. Please do not contact the hotel directly as reservations are held by C-IN. 

In case of later arrival other than reserved, please inform the Secretariat to guarantee the room. 

Cancellation policy: 

The Marmorosch Bucharest, Autograph Collection  

• until 8 May – 30% charge from cancelled room night 
• from 9 May – 100% cancellation fee 

Radisson Blu Hotel Bucharest  

• from 9 February to 10 March – 70% charge from cancelled room night 
• from 11 March to 9 April – 80% charge from cancelled room night 
• from 10 April to 9 May – 90% charge from cancelled room night 
• from 10 May to 22 May – 95% charge from cancelled room night 

• from 23 May to 100% cancellation fee 

InterContinental Athénée Palace Bucharest  

• until 8 March – 0% cancellation fee 
• from 9 March to 8 April – 30 % charge from cancelled room night 
• from 9 April to 22 April – 50 % charge from cancelled room night 

• from 23 April to 7 May – 70 % charge from cancelled room night 
• from 8 May to 22 May – 90 % charge from cancelled room night 
• from 23 May – 100% cancellation fee 

Grand Hotel Continental  

• until 7 May – a 20 EUR administration fee will be deducted from the refund 
• from 8 May to 22 May – 50% charge from cancelled room night 
• from 23 May – 100% cancellation fee 

 Novotel Bucharest City Centre  

• until 22 April – a 20 EUR administration fee will be deducted from the refund 
• from 23 April to 7 May – 30 % charge from cancelled room night 
• from 8 May to 16 May – 50 % charge from cancelled room night 
• from 17 May – 100% cancellation fee 

Confirmation of Reservation and Final Invoice:  

After completing the hotel booking, the participant will receive a system notification that the reservation request was received (please note this is not a confirmation of the room). Confirmation of the hotel booking will be issued only after the payment is received and will be sent by the Secretariat to the participant by email. This confirmation should be presented at the hotel reception upon check-in. 

Please do not contact the hotel to obtain your confirmation of accommodation as C-IN keeps your reservation in its database and is the only one responsible for sending such confirmations. 

The final invoice can be downloaded from the Online registration portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the EELA Conference Secretariat. The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change in billing details (address, VAT number etc.) is possible only within 3 days from the registering date. Later changes will not be possible. 

CHECK-IN / CHECK-OUT 

Rooms will be available after 3 pm on the day of arrival and shall be vacated before 10 am on the day of departure. If the guest fails to comply with the arrival/departure times, the hotel may charge his/her credit card any additional cost incurred. Early check-in or late check-out is up to room availability and may be additionally charged. 

RESPONSIBILITY 

C-IN shall not be liable for any loss or damage to property owned by, or in the custody of the guest nor for any health issues or injury that occurred to the guest. The guest is advised to arrange adequate insurance coverage.