Registration Guidelines

Registration Guidelines

All participants have to register via the Online Registration Form. Please read the instructions below carefully. 

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.  

Online registration will be closed on 4 June 2020. 

Registration Fees 

    

Fee 

Early Fee 
until 28 February 2020 

Regular Fee 
from 1 March 2020 

 

Member Delegate 

750 EUR 

850 EUR 

 

Accompanying Person 

230 EUR 

230 EUR 

All above fees include local VAT 19 %. 

Please make sure to pay your registration fee before the deadline for the selected registration fee. If your payment is not received before the deadline date, the later fee will be automatically applied. 

Unpaid or partially paid registration will not be considered as valid until fully paid. 

All registration deadlines are applicable considering the local time (CET/CEST). 

 

Registration Fee Includes 

  • Admission to all sessions 
  • Coffee breaks and lunches 
  • Admission to Welcome Cocktail 
  • Admission to Gala Dinner 

Accompanying Person Fee Includes 

  • Admission to Welcome Cocktail 
  • Admission to Gala Dinner 
  • Social tour for accompanying person 


On
-site Registration 

Please note that on-site registration will not be possible. 


Group Registrations
 

Group registrations can be processed online. All the registrations have to be covered under one payment.  

When registering more than one person under one company identity/invoice, please contact info.eela2020@c-in.eu to determine the preferred invoicing setting. 

 

All registrations received by 4 June 2020 will be included in the list of participants. 


Social
s 

All participants are kindly asked to re-confirm or pre-register for the following events via the Online Registration Form, in order to be able to attend. 
 
Welcome Cocktail 

Thursday, 11 June 2020 (19:00-22:00) 
Beachclub StrandPauli 
 
Tickets: Included in the registration fee 

Gala Dinner 

Friday, 12 June 2020 (19:00–02:00) 
Handelskammer Hamburg
 
Tickets: Included in the registration fee 

Tours 

1. TASTEFUL TOUR 

Friday, 12 June 10:00 - 15:00 

Tickets: 85,00 €  

More details to be found here. 
 

2. E-BIKE TOUR 

Friday, 12 June 10:00 - 15:00 

Tickets: 80,00 € 

More details to be found here. 

 

Confirmation 

Each participant will receive the registration overview and email notification confirming the received payment and eventually state the amount outstanding after the completion of the Online Registration Form. 


Payment
 

All fees should be paid in EUR (€), free of all bank charges. 

By Bank Transfer 

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer. 

The payment by bank transfer is available until 27 May 2020. After this date, all payments can be done only by credit/debit card. 

Payments received without such details (name, Registration Reference Number) cannot be identified. 

Beneficiary 

CZECH-IN s.r.o. 

Beneficiary address 

5. května 65, CZ-14021 Prague 4, Czech Republic 

Bank 

KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic 

Account number 

51-0903490207/0100 

IBAN 

CZ5901000000510903490207 

SWIFT/BIC 

KOMBCZPPXXX 

Online Payment by Credit/Debit Card 

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again. 

Online Payments Service Providers: GP webpay 

 Picture2

 
Accepted Credit/Debit Cards 

  •  Picture3Payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.Click here to learn more about online payments security. 

 

Final Invoice 

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact info.eela2020@c-in.eu to ask for your receipt. 

The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee. 


Cancellation / Refund Policy
 

Cancellation of Registration 

  • Until 27 March 2020  20 EUR administrative fee will be deducted from all refunds 
  • From 28 March 2020 until 12 May 2020 - 50% of the fee will be refunded 
  • From 13 May 2020 - no refund can be processed 

 

General Cancellation Conditions 

  • All cancellations must be notified in written form (by email or by fax) to C-IN and cannot be done online or over the phone 
  • Requests for refunds made after 26 June 2020 will not be considered 
  • For any change of name, a 20 EUR administrative fee will be charged 

 

Insurance 

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. All participants are advised to take out adequate personal insurance. 

CANCELLATION OR MODIFICATION OF THE EELA 2020 CONFERENCE DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realisation of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the EELA 2020 cancelation policy.


Data Privacy and Security
 

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. 
 
We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. 

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by emailor phone +420261174301. 

EELA Partners: